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yuletide2024-10-18 02:56 pm
kindness_says) wrote in yuletide2024-10-18 02:56 pm
Entry tags:
Yuleswaps 2024: ALL MATCH-UPS SENT!
Here we go. Please watch this post! We will update here as each batch goes out:
Candy? ALL MATCH-UPS SENT as of 5:07 PM PDT on Saturday, October 19th, from the yuleswaps email. Comment here with your AO3 name if yours didn't come!
Drinks? ALL MATCH-UPS SENT as of 12:42 AM PDT on Monday, October 21st, from the yuleswaps email. Comment here with your AO3 name if yours didn't come!
Books? ALL MATCH-UPS SENT as of 5:01 PM PDT on Friday, October 18th, from the yuleswaps email. Comment here with your AO3 name if yours didn't come!
Once match-up emails have gone out, if you do not have yours:
1) Make sure you know which email you signed up with -- look for your sign-up confirmation if you're not sure! (Searching "Yuleswaps 2024" should bring up both your Google Forms confirmation/s AND your match-up email/s, ideally. But if not...)
2) Double-check the various Inbox tabs (e.g. "Promotions" on gmail) AND YOUR SPAM!
If you still don't have it (or have forgotten which email you used), please leave us a comment here WITH YOUR AO3 NAME. Also, email us -- again including your AO3 name -- at yuleswaps at gmail dot com.
If you do have your match-up email, as hopefully most of you do:
Please check in, as always, at...
SWAPS CENTRAL [2024]
PLEASE DOUBLE-CHECK THAT YOU HAVE ENTERED THE AO3 NAME FROM YOUR MATCH-UP EMAIL, with correct capitalization/spelling, and with no extra spaces!!
Throughout the course of the next 1-3 months, please keep us AND your sender/recipient as in the loop as possible. Your sender and recip, via email. Us, via Swaps Central (and sometimes also email)!
At Swaps Central, you will be able to tell us:
+ RIGHT NOW: that you've received your match-up email/s! (Please make sure you are checking boxes under the correct swap. Leave swaps you are not participating in BLANK.)
+ when you've first written your recipient, and heard back!
+ when you've first heard from your sender, and written back!
+ when your package is SENT and on its way to your recipient (yaaaay)!
+ when your sender tells you their package is SENT and on its way to you (double yaaaay)!
+ when your recipient emails to let you know they RECEIVED your package (triple yaaaay)!!!!
+ when you've RECEIVED the package your sender sent to you (no yays. I've overplayed the yays)!!!!
+ IF ASSIGNED A PINCH-HIT: check in exactly the same way, PLUS please check the relevant pinch-hit box (INCOMING if you're the recip, OUTGOING if you're the pinch-hitter)!
Note that, at later stages, there is no need to re-check boxes you've already submitted, but you can if you can't remember if you've already done them!
If you've received your match-up AND checked in about it on Swaps Central:
Woohoo! Now email your recipient and figure out:
- any questions you still have about their tastes
- allergies/formats/whatever other restrictions are relevant (ALWAYS DOUBLE-CHECK!)
- their full name** and address
- any possible customs-related issues, forms to fill out, etc. (if international)! Per our FAQ, beware of liquids/gels, seeds and other "raw" seeming items (like honey!), etc.
- OPTIONAL: what holiday/s they celebrate, if you plan to include a card or otherwise package especially festively
**Sometimes initials/partial names/fandom names work fine. Sometimes your package gets rejected and shipped back across the ocean after your sender paid $$$$ to mail it to you! We strongly recommend that, as a recipient, you provide a complete surname such as might be posted on your mailbox. Especially if your sender is international!
(Note: recently some customs forms have also required a phone number!)
Please give your recipient at least 48 hours to respond, noting any away periods mentioned in your match-up. If they do not respond after 2-3 days, and are not supposed to be away, please email us, and we will do our best to check if they and/or your email have been eaten by bears.
When purchasing or otherwise locating gifts:
- Pleeeeeeeease double-check ingredients against dietary restrictions, if applicable! WE CANNOT STRESS THIS ENOUGH.
- Don't feel like you have to break the bank! Most recipients are more interested in local color, genuine effort, and/or variety than sheer volume or cost. If you're worried about pleasing your recipient, or wondering if the swaps package you're creating is sufficient/appropriate, please refer to the Yuleswaps FAQ -- and then, if you still have concerns, feel free to email us.
- Again, customs. You don't want your package confiscated by Australia!!!! (For those shipping to the US,bobcatmoran once kindly offered information on this here.)
SENDING DEADLINE: Saturday, November 16, 2024
Extensions/Defaulting: Pre-research your post office/courier service hours, and plan to send as early as you can! BUT if your best-laid plans fail, and you need an extension -- we get it! Please bypass the shame spiral and email us ASAP. We want to know what's going on but rarely hesitate to grant brief extensions, especially to historically reliable swappers.
And, of course, if you need to default for any reason, the above is doubly true!! Life happens, but if you let us know as soon as it does, we can help out your recipient AND probably have you back next year with minimal anxiety.
One More Time: don't forget to check in at Swaps Central! And a safe, merry Swapstide to all!
Current FAQ (recently improved by Livi!) and very old resources post here, for anyone who needs them. Questions and comments here or via email, as always.
Kat & Livi (& maybe an additional team member soon! stay tuned)
Candy? ALL MATCH-UPS SENT as of 5:07 PM PDT on Saturday, October 19th, from the yuleswaps email. Comment here with your AO3 name if yours didn't come!
Drinks? ALL MATCH-UPS SENT as of 12:42 AM PDT on Monday, October 21st, from the yuleswaps email. Comment here with your AO3 name if yours didn't come!
Books? ALL MATCH-UPS SENT as of 5:01 PM PDT on Friday, October 18th, from the yuleswaps email. Comment here with your AO3 name if yours didn't come!
Once match-up emails have gone out, if you do not have yours:
1) Make sure you know which email you signed up with -- look for your sign-up confirmation if you're not sure! (Searching "Yuleswaps 2024" should bring up both your Google Forms confirmation/s AND your match-up email/s, ideally. But if not...)
2) Double-check the various Inbox tabs (e.g. "Promotions" on gmail) AND YOUR SPAM!
If you still don't have it (or have forgotten which email you used), please leave us a comment here WITH YOUR AO3 NAME. Also, email us -- again including your AO3 name -- at yuleswaps at gmail dot com.
If you do have your match-up email, as hopefully most of you do:
Please check in, as always, at...
PLEASE DOUBLE-CHECK THAT YOU HAVE ENTERED THE AO3 NAME FROM YOUR MATCH-UP EMAIL, with correct capitalization/spelling, and with no extra spaces!!
Throughout the course of the next 1-3 months, please keep us AND your sender/recipient as in the loop as possible. Your sender and recip, via email. Us, via Swaps Central (and sometimes also email)!
At Swaps Central, you will be able to tell us:
+ RIGHT NOW: that you've received your match-up email/s! (Please make sure you are checking boxes under the correct swap. Leave swaps you are not participating in BLANK.)
+ when you've first written your recipient, and heard back!
+ when you've first heard from your sender, and written back!
+ when your package is SENT and on its way to your recipient (yaaaay)!
+ when your sender tells you their package is SENT and on its way to you (double yaaaay)!
+ when your recipient emails to let you know they RECEIVED your package (triple yaaaay)!!!!
+ when you've RECEIVED the package your sender sent to you (no yays. I've overplayed the yays)!!!!
+ IF ASSIGNED A PINCH-HIT: check in exactly the same way, PLUS please check the relevant pinch-hit box (INCOMING if you're the recip, OUTGOING if you're the pinch-hitter)!
Note that, at later stages, there is no need to re-check boxes you've already submitted, but you can if you can't remember if you've already done them!
If you've received your match-up AND checked in about it on Swaps Central:
Woohoo! Now email your recipient and figure out:
- any questions you still have about their tastes
- allergies/formats/whatever other restrictions are relevant (ALWAYS DOUBLE-CHECK!)
- their full name** and address
- any possible customs-related issues, forms to fill out, etc. (if international)! Per our FAQ, beware of liquids/gels, seeds and other "raw" seeming items (like honey!), etc.
- OPTIONAL: what holiday/s they celebrate, if you plan to include a card or otherwise package especially festively
**Sometimes initials/partial names/fandom names work fine. Sometimes your package gets rejected and shipped back across the ocean after your sender paid $$$$ to mail it to you! We strongly recommend that, as a recipient, you provide a complete surname such as might be posted on your mailbox. Especially if your sender is international!
(Note: recently some customs forms have also required a phone number!)
Please give your recipient at least 48 hours to respond, noting any away periods mentioned in your match-up. If they do not respond after 2-3 days, and are not supposed to be away, please email us, and we will do our best to check if they and/or your email have been eaten by bears.
When purchasing or otherwise locating gifts:
- Pleeeeeeeease double-check ingredients against dietary restrictions, if applicable! WE CANNOT STRESS THIS ENOUGH.
- Don't feel like you have to break the bank! Most recipients are more interested in local color, genuine effort, and/or variety than sheer volume or cost. If you're worried about pleasing your recipient, or wondering if the swaps package you're creating is sufficient/appropriate, please refer to the Yuleswaps FAQ -- and then, if you still have concerns, feel free to email us.
- Again, customs. You don't want your package confiscated by Australia!!!! (For those shipping to the US,
bobcatmoran once kindly offered information on this here.)SENDING DEADLINE: Saturday, November 16, 2024
Extensions/Defaulting: Pre-research your post office/courier service hours, and plan to send as early as you can! BUT if your best-laid plans fail, and you need an extension -- we get it! Please bypass the shame spiral and email us ASAP. We want to know what's going on but rarely hesitate to grant brief extensions, especially to historically reliable swappers.
And, of course, if you need to default for any reason, the above is doubly true!! Life happens, but if you let us know as soon as it does, we can help out your recipient AND probably have you back next year with minimal anxiety.
One More Time: don't forget to check in at Swaps Central! And a safe, merry Swapstide to all!
Current FAQ (recently improved by Livi!) and very old resources post here, for anyone who needs them. Questions and comments here or via email, as always.
Kat & Livi (& maybe an additional team member soon! stay tuned)